Vital Statistics Records

Purpose: Birth Records can be view to verify citizenship. Birth Records can also be viewed to locate names, Social Security Numbers and Dates of Birth for the parents of children in order to complete a CHARTS Referral. This may also be helpful for CFS Workers to obtain information on the parents of State Wards. Marriage, Divorce and Death Records can be viewed to confirm marital status, etc.

Key Points:

You can view Nebraska Birth Certificates which were issued on or after 1/1/1995.
You can view Marriage, Divorce and Death certificates which were issued since 7/9/2007.
Any SSN matches which came through Vital Statistics will be displayed on the birth record.
Vital Statistics can make changes to a record after it is submitted. Any changes that occur are also being stored. The most recent interface record will appear first, but historical records can also be viewed.
Birth records must match on the child’s name and DOB as it appears on the birth certificate. The name and date of birth will be displayed as it appears on the N-FOCUS Person Detail window. The date of birth cannot be changed on the Vital Statistics search window, but the name can be changed to allow for maiden names, etc.
There is also a search by SSN. The SSN cannot be changed on the Vital Statistics search window and will display the SSN that is on N-FOCUS in the Person Detail window.
Death records must match on the deceased person’s name or SSN. No match will occur on the spouse’s name on the death certificate.
Marriage and Divorce records must match on either the bride/groom or wife/husband’s name or SSN.
A match will occur once a month with persons on N-FOCUS who do not have an SSN and the person's name and date of birth will be matched against the Vital Statistics birth records. If the person has an SSN, the Social Security Number will be updated automatically on N-FOCUS and the worker will receive an alert showing that this has been updated.

Note: The SSN and much other information on the Vital Statistics records is optional. It may be necessary to perform searches both by name and SSN in order to retrieve the certificate. If the SSN is not on the record you are searching for, no record will be found. If the first and last name entered on the search window does not match the name on the record, no record will be found. If the DOB along with the name on the search window does not match the name and DOB on the child’s birth record, no record will be found.

Viewing Vital Statistics Records data:

Select a person. This can be done by navigating to the Person Detail, selecting Interfaces, then selecting the VS icon. This will open to the Vital Statistics Records. Select the type of certificate that you are searching for (Birth, Death, Marriage or Divorce). This defaults to Search by Name, but you can also search by SSN simply by selecting Search by SSN.

Name Search: The name and date of birth will be displayed from the person that you selected. You can change the first and/or last name of the individual to allow for misspelled names or maiden names which may match Vital Statistics. You cannot change the Date of Birth. To correct a person’s date of birth, you must correct it on the Person Detail window. A list of person’s matching the name and DOB will appear.

SSN Search: Select Search by SSN. The SSN from the selected person will be displayed and this cannot be changed. Many documents on Vital Statistics do not have an SSN. This search will only match those documents that have the person’s SSN.

It is suggested that you perform both an SSN and Name Search for the selected person to determined if a record exists.

You can navigate to the Details window to view the person’s certificate information by clicking on the certificate number.

If the person is not found, a message will appear “No Results Found” . Select the Verification and Certificate Request tab to request further information.