Print Correspondence

1. Select the Correspondence icon from any window that displays this icon.
2. Select the Search button (see Search for Correspondence)
3. If there are multiple pieces of correspondence, the List Correspondence window will appear. If there is only one correspondence, the Detail correspondence window will appear.
4. From the Actions menu, select one of the following:

• Print Now: Select this function to print the correspondence. If you select the Print Now function, the correspondence will not be mailed through the batch process.
• Print Later: Select this function to have the correspondence printed in Batch. Central Office will mail the correspondence.
• Print Preview: Select this function to view the correspondence before you print it. After selecting the Print Preview, wait a few minutes, then access it again to view the selected correspondence
• Delete: Correspondence must be in Create or Create Pending status. When delete is selected, the history is removed immediately.
• Destroy: Correspondence must be in Print Local or Reprint Local status. The correspondence will remain in Destroy status for 90 days, then deleted.
• Cancel Batch Reprint: Correspondence must be in Reprint Batch Status.
• Update Comment: This is only enabled on the Notice Template before it is printed.
• Update Speednote: Only allowed if the speednote was Saved – Pending (which is an option on the File drop down menu on the Create Speednote window). This will allow you to update the speednote as needed.
• Update Generic Notice: This is only enabled before the notice is printed.

Note: A history of the correspondence print is recorded on the Detail Correspondence window. This information will display all statuses and dates for the correspondence.

(11-2005)